Minutes
SD
LSC House of Delegates Fall Meeting
10:00
a.m. CDT - September 23, 2006
Cedar
Shores Resort – Chamberlain, SD
Call to Order: The regular Fall Meeting of SDSI House of Delegates was called to order
by Gen. Chairman, Scot Graff
There were 27
voters representing 18 Teams and the Board of Directors.
See attachment #1. A list of all 37 persons present will be
attached to the minutes.
It was moved and seconded to approve the 4/22/06 Minutes of the Spring
Meeting of House of Delegates as printed and distributed. Approved.
-
Report on USA Swimming Convention & Central
Zone Meeting – Sept 14-16, Dearborn, MI (#4.a. attachment)
-
USA Swimming will begin a background screening program for coaches and staff
members. Details will be coming later.
-
USD Foundation handout re. Don & Betty
McCulough Aquatics Scholarship Fund.
-
Appointment:
Todd Knutson to the position of Administrative Vice-Chair to fill the
vacancy on Board of Directors due to Janice Miller’s resignation.
-
Moved (Delvo) seconded, “To approve the
appointment of Todd Knutson to the Admin. Vice-Chair position until the Spring
2007 Meeting elections.” Approved.
-
A Finance Vice-Chair will be elected at the
Spring 2007 Meeting per Bylaws section
607.3.5.
-
Review Board vacancies will be addressed at the
Spring 2007 Meeting election also.
-
The previous Nominating Committee was asked to
continue for 2007. The members are: Kathy Antoine, Paula Gordon, Linda Margheim, Bill Stoddard
and John Tridle.
-
The Board will inform the Nominating Committee on
the positions that will need to be filled.
-
Treasurer’s Report (attachment #4.b.1)
-
$6,000-$7,000 in expenses still need to be
paid. Some bills were
received as
recently as 9-22-06.
-
Moved (Boddacker), seconded, to approve the
report.
Approved.
-
Presentation and approval of the annual Budget (attachment
#4.b.2) Moved, seconded, to approve
the budget. Approved.
-
SDSI Bylaws:
Amendments approved at our Spring ’06 meeting have been approved by USA
Swimming’s Rules and Regulations Committee.
A letter from Committee Chairman, Bruce Stratton is attached to these
minutes.
-
Updates to the Policies & Procedures Manual
will be posted on the SD Swimming website.
-
Updates to the e-mail contact lists for LSC
Officers and SD teams
will be posted
on the SD Swimming website.
-
Moved (Bouwens), seconded, “To limit speeches in
debate to
two
minutes.” Approved.
-
2006 Central Zone Meet, Oklahoma City, OK - Paula Gordon
(attachment
#4.d)
-
Swimmers’ fees are credited against budgeted
expenses for
Zones
meets. SD LSC’s Finance Committee should seek corporate sponsors to help
support this growing program. Treasurer,
Dave Margheim will approach Art Russo.
Todd Campbell will also encourage Mr. Russo’s support.
-
All Star Meet Application forms were distributed.
-
Dec. 18, 2006 is the application deadline.
-
All Star Coaches will be: Matt Haake – YST, Elyce Kastigar – ASC,
Lindsie Micko – SFX
-
Dalonda presented also for Morgan McLain who was
unable to be present.
-
Both reports expressed athletes’ dislike for
Prelim/Finals format for the State Championship Meet. This format does not allow for enough
rest/recovery time. There are too many
events per day.
-
Having the State Short Course Championship at a
meter pool may not be best for best athlete performance.
-
Athletes would like to have Team SD chairs for
Zone Meets.
- Two SD Swimmers achieved National Top 16
Long Course times.
-
Melody Pons who has been in charge of Records
since Fall 2004
has resigned. The OVE/Top 16 and Records positions will again
be combined.
-
State Record Certificates were distributed. 29 SD records were
broken.
-
Attached report highlights: Check the expiration dates for your Coach’s
required certifications.
-
Athlete registrations/renewals must be done
electronically.
-
Send a USA Swimming registration form for
renewing athletes.
-
Check one of the “ethnicity” boxes on the
registration form.
-
The registration form must be signed.
-
Moved (Knutson), seconded and approved that the
meet sanction template be amended as follows:
(New text in “italics”)
Deck Registration:
On Deck USA Swimming registration will be permitted with appropriate
documentation. “Swimmers must come to
the meet prepared to show verification of their membership or they will be deck
registered before they can enter the water.
The Meet Referee must verify the application and the host team will mail
the registration and check to the SD Registrar along with a $10.00 deck
registration fee immediately following the swim meet. If a swimmer participates in a meet and is
not registered, the swimmer’s team will be assessed a $100.00 fine for each day
of competition.”
-
Moved, seconded, approved (by 2/3 vote) “to move agenda
item #6.a. so that it can be considered at
this time.”
-
Moved (Knutson), seconded and approved that the Policies And
Procedures Manual (Rule 1 –
Membership/Registration) be
amended to include the following fee schedule
for late
registration renewals: (New text in “italics”)
“Year-Round Teams: Registrations postmarked and received
after
November 1 = $50.00 fee;
after
November 15 = $100.00 fee;
after
December 1 = $150.00 fee.
Seasonal Teams:
Registrations postmarked and received
after May 15 = $50.00 fee;
after June 1 = $100.00 fee;
after June 15 = $150.00 fee.
No registrationswill be processed until the fee
is received.”
- SD Swimming membership statistics:
|
|
2005 |
2006 |
CHANGE |
|
CLUBS |
23 |
23 |
0 |
|
ATHLETES |
1491 |
1408 |
-
83 |
|
COACHES |
58 |
57 |
- 1 |
|
OFFICIALS |
95 |
80 |
-
15 |
|
OTHER NON-ATHLETES |
69 |
83 |
-
14 |
|
TOTAL USA SWIMMING REGISTRATIONS |
1736 |
1651 |
-
85 |
- Request to transfer LSC Membership:
Moved (Hagerty), seconded (Delvo),
“To allow the Black Hills Gold
swim team to transfer to Wyoming LSC.”
- Procedural requirements: 2/3 Vote approval by SD LSD; 2/3 vote
approval by WYO LSC; approval by GOLD’s parent group at their
annual meeting in March; approval by USA Swimming.
- A ballot vote was taken. 25 votes were cast: 3 = Yes; 22 = No.
The motion failed.
-
The eligibility requirements in the sanction for the summer teams’
Championship Meet have been changed.
-
The meet will now be called the Seasonal Teams
Championship Meet.
-
The Summer/Seasonal Teams will forgo having their
own bylaws since important issues have been addressed in the meet invite.
-
Will report any funding changes or requests at
the Spring 2007 meeting.
-
The proposed 2006-2007 SD Meet Schedule was previously distributed.
-
Moved, seconded, “To postpone finalizing the Short Course Season
Schedule until after (6.b. & 6.c.) the Novice and State
Championship
Meets rotation has been considered.”
Approved.
-
Moved (Margheim), seconded, (Lori’s recommendation 9.A.)
“That Sanction requests be sent in 45 days prior to a meet
beginning
with the summer 2007 swim season.
Exceptions to the 45-day rule
for special or emergency circumstances.”
Approved as amended.
-
Moved (Margheim), seconded, (Lori’s
recommendation 9.B.)
“That the sanction fee be increased from
$20.00 to $25.00. There will be no
additional charge if time trials are held.”
Approved.
-
Bob Moore has volunteered to be webmaster for the SD Swimming
website. The address will remain
sdswimming.org. The annual hosting
fee with the new carrier will be $162.00 per year. Send information to
be posted on the site to:
bobmoore@sio.midco.net
h. Officials Chair Report – Edie Mueller (attachment
#5.h.)
-
Summary of recommendations:
1) Since the
current procedure for reporting Officials who qualify for reimbursement of USA
Registration fees is unreliable, clubs should report to the Officials chair
each fall those who qualify.
2) To meet the
desire for more Officials training and the need for more officials at Novice
and Seasonal Championship meets, a training clinic will be planned in
conjunction with the Fall LSC meeting.
3) New minimum
training recommendations for each type of official are in the Officials Chair
report, #5.h.
4) Plans will be
made to have a USA Swimming “Swimposium” April 2007.
b.
Report of Special Committee on “Adding Cities to State Meet Rotation.”
(Lori Bork, Kay McLain, Mike LaBelle, Jim
Misiaszek, Dan Biersbach and Lindsie Micko)
c. Special
Committee on “Novice Meets: by bid or by
rotating
schedule” (Same members
and report as above)
-
Dan Biersbach reported & presented the
proposed Novice and
Championship Meet Rotation Schedule. (attachment 6.c.)
-
Pierre is unable to host the 2006-07 SC Novice
Meet.
-
Moved, seconded, “To open a meet for bids
whenever a city cannot
host a meet as scheduled in the rotation.” Approved.
-
Mitchell and Sioux Falls Snowfox bid to host the
Feb. 23-25, 2007
Sort Course Novice Meet.
-
A counted vote was taken. A majority voted to have the meet in
Mitchell.
-
Discussion of the 2006-2007 Meet Schedule was
resumed (postponed from 5.e. above).
-
Moved, seconded, “To adopt the schedule as
amended.”
Approved.
(attachment 5.e.)
-
Moved, seconded, “To accept the summer 2007
schedule as
tentative.” Approved.
-
Gen. Chair, Graff suggested that the required
number of members be elected to the Technical Planning Committee, and that they
consider working out the meet schedule further in advance.
d. Special Committee to study “High altitude time
adjustments.” (Kelly Gorman, Chr, Lindsie Micko, Kathy Antoine)
-
Moved (Micko), seconded to adopt the committee’s
recommendation that “High altitude time conversions be accepted
for qualifications but not for setting new records.” Approved.
e. Clarification of
Athlete Travel Fund policy 5.4
-
Treasurer, Dave Margheim has developed an application for
reimbursement form. He will
distribute the form and offer policy
clarification at the next LSC meeting.
f.
Proposal:
Policy regarding Motions that affect LSC Policies
(attachment #6.f.) – Hagerty Tabled at Spring ’06 Meeting.
- Text in bold Moved (Bouwens),
seconded. Motion failed.
g. Proposed revision of
Officials’ Policies and Procedures
Referred to Officials Committee – Edie
Mueller, Chair
(attachment #6.g.) – Hagerty
-
See Officials Committee Recommendations (#5.h.)
-
Moved (Knutson), seconded, ”To approve proposed
changes through section 3.4.” Amended
“To exclude bold addition to section 1.1.1.”
Approved as amended.
-
Moved,
seconded, “The proposal to strike from section 4.2 the lined out text
beginning, ‘furthermore, officials should. . ..’” Approved.
-
Moved (Mueller), seconded, “The proposed bold
additions: 4.2.1 through 6.2.2.” Motion failed.
The following items were postponed
at the Spring ’06 Meeting:
-
30 of 58 LSC organizations have at least a
part-time staff person.
-
Carla Knutson presented a LSC survey.
-
Moved, seconded, “To refer this to the Finance
Committee: to study the feasibility of
having a part time paid LSC Coordinator, and to
determine possible job duties/job description. Approved.
-
Withdrawn. Teams were encouraged
to deal with this on their own.
-
Withdrawn.
a.
Proposed amendments to Rule 3:
Central Zone – Kastigar/Micko
-
(Deletions are underlined,
proposed additions in bold).
-
Moved, seconded. Approved
3.1 South Dakota Swimming, Inc. is a member
of the Central Zone. which conducts
a Central Zone Championship Meet each August. South Dakota Swimming, Inc. ’s central
zone activities shall be coordinated by a standing Zone Committee of 5 people,
including at least 2 coaches and 2 parents.
3.2 Annual Meeting – The Central Zone’s annual meeting is held in conjunction with the annual meeting of USA Swimming, generally in September of each year.
3.3 Dues – South Dakota Swimming, Inc.
shall pay zone dues, currently $100.00/year, to the Zone Secretary-Treasurer at
least thirty (30) days prior to the annual meeting.
3.4 Rules – SDSI will comply with the governing rules for the Central Zone are contained in the Central Zone manual.
3.5 Zone Championship Meet
(1) Dates – The zone meet, a four-day
meet, is held within the first two full weekends in August.
(1) Eligibility – Only current, USA Swimming, year-round athletes, 18-years and under, are eligible.
(2) Qualification and Selection
a. SDSI
will follow all Central Zone Policies in selection of Zone participants.
b. In order to qualify to swim pool events, a swimmer must have swam a AAA time in yards or meters during the year. If South Dakota has non-qualifiers, AAA Time Standard is the automatic qualifier. IF SD LSC does not have enough AAA qualifiers, the zone coaching staff may select the fastest non-qualifiers to fill spots on the team.
c. In
order to qualify to swim an open water event, a swimmer must have swim an A
time in the longest freestyle event of their age group. (9-10 = 200 Freestyle; 11-12 = 400/500
Freestyle; 13-14 = 1500/1650 Freestyle and 15-18 = 1500/1650 Freestyle). Non-qualifiers WILL NOT BE SELECTED.
event.
(4) Travel Funds – South Dakota Swimming, Inc. shall budget money for the Central Zone Championships. The amount should include $50 per session for each of 3-4 coaches selected by the LSC, a reasonable sum for coaches’ travel and food, and a reasonable sum for zone caps and t-shirts. If possible, there should be some amount budgeted to defray travel and/or lodging expenses of athletes and chaperones.
3.6 Zone Committee
(1) Three (3) Five (5) LSC
members shall serve on the committee
At least 1 coach and one parent of a swimmer likely to participate in
the zone meet shall serve on the committee.
A coach or parent member of each year’s zone committee shall serve as an
ex-officio advisor to the following year’s committee.
-
The Senior Vice-Chair (Committee Chair)
-
The previous Zone Head Coach
-
The previous Zone Head Chaperone
-
The Zone Head Coach selected for the coming
year
-
One appointed parent. (Two parents will be appointed if the Head
Coach selected remains the same).
(2) Application to be a coach at the Zone Meet must be submitted prior to the Long Course State Championship Meet.
(3) The Zone Committee and Zone Coaches shall be appointed by the General Chair, Senior Vice-Chair with the advice of the Age Group Vice-chair, and shall be announced at the Spring Meeting Fall Meeting of the LSC.
(4) The Zone Committee’s duty shall be to plan
and coordinate (or assign responsibility for planning and coordinating) all
aspects of zones, including travel, transportation, uniforms, training
arrangements and budgeting assistance for the following year,
etc. The committee will present
zones information including the above information at the Spring LSC Meeting
preceding the Zone Meet.
c. Proposed amendments to Rule 5: Coaches Award s – Micko
(Deletions are underlined, additions in bold).
5.3 Coaches Award – Annual award given to the Summer Teams coach and to the Year-Round coach who has exemplified the qualities of competence, sportsmanship and dedication.
(1) Eligibility
- Any head or assistant coach who has actively coached a registered club within
South Dakota Swimming, Inc territory during the current long-course or previous
short-course season.
(2) Nominations – Any member of South Dakota Swimming, Inc. may submit a nomination
along with any supporting information to
the General Chairman [by Aug. 15.] July 15.
Summer teams will nominate a “Coach
of the Year” at their Summer Championship Meet
and year-round teams will vote for a
“Coach of the year at their Long Course
Championship Meet (9/24/05).
(3) Selection Committee – The committee shall consist of the General Chair, the previous recipients and the senior athlete representative.
(4) [Deleted
when above was adopted; Presentation
– The awards shall be announced and presented at the fall meeting of the South
Dakota Swimming Inc.’s House of Delegates and again at the State Short-Course
Championships].
(5) Presentation
– The Awards will be presented at the SD Long Course Championships.
d. Proposed amendments to Rule 7: SD LSC Records - Micko
7.1 To add an open records (fastest time ever by
any age group swimmer
7.2 Need to either put an asterisk by old relay
record (from a dive at both ends) and add new records for those relays going
from a push.
e. Proposed New Rule/Section
11: All-Star Meet – Micko
11.1 Coach Selection:
(1)
The age Group Chair
shall select the Head Coach by the Summer Long Course Meet.
(2)
The Head Coach shall
select assistant coaches by the Spring LSC meeting.
11.2
Selection of Swimmers:
(1)
SDSI will follow all
rules set forth in the sanction and invitation
sent by the All-Star host. South Dakota will select 5 swimmers
per event to best represent swimming in
this LSC
8. Date of Next Meeting: Spring 2007 - April 21,
2007
Norm Bouwens, Secretary
SD Swimming