Minutes

SD LSC House of Delegates Fall Meeting

10:00 a.m. CDT - September 23, 2006

Cedar Shores Resort – Chamberlain, SD

Call to Order: The regular Fall Meeting of SDSI House of Delegates was called to order by Gen. Chairman, Scot Graff

1. Roll Call and Seating of Delegates: Secretary, Norm Bouwens

There were 27 voters representing 18 Teams and the Board of Directors.

See attachment #1. A list of all 37 persons present will be attached to the minutes.

2. Reading, Correction and adoption of previous Minutes:

It was moved and seconded to approve the 4/22/06 Minutes of the Spring Meeting of House of Delegates as printed and distributed. Approved.

3. Approval of Agenda
1. Moved (Mueller), seconded to add item 5.h. “Officials Chair Report” under Reports of Standing Committees and Coordinators. Approved.
2. Moved (Baechler), seconded, to add under item #8 New Business: “Meet scholarships for swimmers.” Approved.

4. Reports of Officers
1. General Chair – Scot Graff

- Report on USA Swimming Convention & Central Zone Meeting – Sept 14-16, Dearborn, MI (#4.a. attachment)

- USA Swimming will begin a background screening program for coaches and staff members. Details will be coming later.

- USD Foundation handout re. Don & Betty McCulough Aquatics Scholarship Fund.

- Appointment: Todd Knutson to the position of Administrative Vice-Chair to fill the vacancy on Board of Directors due to Janice Miller’s resignation.

- Moved (Delvo) seconded, “To approve the appointment of Todd Knutson to the Admin. Vice-Chair position until the Spring 2007 Meeting elections.” Approved.

- A Finance Vice-Chair will be elected at the Spring 2007 Meeting per Bylaws section 607.3.5.

- Review Board vacancies will be addressed at the Spring 2007 Meeting election also.

- The previous Nominating Committee was asked to continue for 2007. The members are: Kathy Antoine, Paula Gordon, Linda Margheim, Bill Stoddard and John Tridle.

- The Board will inform the Nominating Committee on the positions that will need to be filled.

2. Treasurer – David Margheim

- Treasurer’s Report (attachment #4.b.1)

- $6,000-$7,000 in expenses still need to be paid. Some bills were

received as recently as 9-22-06.

- Moved (Boddacker), seconded, to approve the report.

Approved.

- Presentation and approval of the annual Budget (attachment #4.b.2) Moved, seconded, to approve the budget. Approved.

3. Secretary – Norm Bouwens

- SDSI Bylaws: Amendments approved at our Spring ’06 meeting have been approved by USA Swimming’s Rules and Regulations Committee. A letter from Committee Chairman, Bruce Stratton is attached to these minutes.

- Updates to the Policies & Procedures Manual will be posted on the SD Swimming website.

- Updates to the e-mail contact lists for LSC Officers and SD teams

will be posted on the SD Swimming website.

- Moved (Bouwens), seconded, “To limit speeches in debate to

two minutes.” Approved.

4. Senior Vice Chair – Elyce Kastigar

- 2006 Central Zone Meet, Oklahoma City, OK - Paula Gordon

(attachment #4.d)

- Swimmers’ fees are credited against budgeted expenses for

Zones meets. SD LSC’s Finance Committee should seek corporate sponsors to help support this growing program. Treasurer, Dave Margheim will approach Art Russo. Todd Campbell will also encourage Mr. Russo’s support.

5. Age Group Vice Chair – Lindsie Micko

- All Star Meet Application forms were distributed.

- Dec. 18, 2006 is the application deadline.

- All Star Coaches will be: Matt Haake – YST, Elyce Kastigar – ASC, Lindsie Micko – SFX

6. Athletes Representative – Dalonda Dalin

- Dalonda presented also for Morgan McLain who was unable to be present.

- Both reports expressed athletes’ dislike for Prelim/Finals format for the State Championship Meet. This format does not allow for enough rest/recovery time. There are too many events per day.

- Having the State Short Course Championship at a meter pool may not be best for best athlete performance.

- Athletes would like to have Team SD chairs for Zone Meets.

5. Reports of Standing Committees and Coordinators

1. OVC/Top 16 – Kelly Gorman

- Two SD Swimmers achieved National Top 16 Long Course times.

2. Records – Kelly Gorman reported.

- Melody Pons who has been in charge of Records since Fall 2004

has resigned. The OVE/Top 16 and Records positions will again be combined.

- State Record Certificates were distributed. 29 SD records were

broken.

3. Membership/Registration – Carla Knutson (attachment #5.c)

- Attached report highlights: Check the expiration dates for your Coach’s required certifications.

- Athlete registrations/renewals must be done electronically.

- Send a USA Swimming registration form for renewing athletes.

- Check one of the “ethnicity” boxes on the registration form.

- The registration form must be signed.

- Moved (Knutson), seconded and approved that the meet sanction template be amended as follows: (New text in “italics”)

Deck Registration: On Deck USA Swimming registration will be permitted with appropriate documentation. “Swimmers must come to the meet prepared to show verification of their membership or they will be deck registered before they can enter the water. The Meet Referee must verify the application and the host team will mail the registration and check to the SD Registrar along with a $10.00 deck registration fee immediately following the swim meet. If a swimmer participates in a meet and is not registered, the swimmer’s team will be assessed a $100.00 fine for each day of competition.”

- Moved, seconded, approved (by 2/3 vote) “to move agenda

item #6.a. so that it can be considered at this time.”

- Moved (Knutson), seconded and approved that the Policies And

Procedures Manual (Rule 1 – Membership/Registration) be

amended to include the following fee schedule for late

registration renewals: (New text in “italics”)

“Year-Round Teams: Registrations postmarked and received

after November 1 = $50.00 fee;

after November 15 = $100.00 fee;

after December 1 = $150.00 fee.

Seasonal Teams: Registrations postmarked and received

after May 15 = $50.00 fee;

after June 1 = $100.00 fee;

after June 15 = $150.00 fee.

No registrationswill be processed until the fee is received.”

- SD Swimming membership statistics:

	2005	2006	CHANGE
CLUBS	23	23	0
ATHLETES	1491	1408	- 83
COACHES	58	57	- 1
OFFICIALS	95	80	- 15
OTHER NON-ATHLETES	69	83	- 14
TOTAL USA SWIMMING REGISTRATIONS	1736	1651	- 85

- Request to transfer LSC Membership:

Moved (Hagerty), seconded (Delvo), “To allow the Black Hills Gold

swim team to transfer to Wyoming LSC.”

- Procedural requirements: 2/3 Vote approval by SD LSD; 2/3 vote

approval by WYO LSC; approval by GOLD’s parent group at their

annual meeting in March; approval by USA Swimming.

- A ballot vote was taken. 25 votes were cast: 3 = Yes; 22 = No.

The motion failed.

4. Summer Teams - Angie Utecht

- The eligibility requirements in the sanction for the summer teams’

Championship Meet have been changed.

- The meet will now be called the Seasonal Teams Championship Meet.

- The Summer/Seasonal Teams will forgo having their own bylaws since important issues have been addressed in the meet invite.

- Will report any funding changes or requests at the Spring 2007 meeting.

5. Technical Planning – Kay McLain (Unable to be present)

- The proposed 2006-2007 SD Meet Schedule was previously distributed.

- Moved, seconded, “To postpone finalizing the Short Course Season

Schedule until after (6.b. & 6.c.) the Novice and State Championship

Meets rotation has been considered.” Approved.

6. Sanctions – Lori Bork (Unable to attend) (attachment #5.f)

- Moved (Margheim), seconded, (Lori’s recommendation 9.A.)

“That Sanction requests be sent in 45 days prior to a meet beginning

with the summer 2007 swim season. Exceptions to the 45-day rule

for special or emergency circumstances.” Approved as amended.

- Moved (Margheim), seconded, (Lori’s recommendation 9.B.)

“That the sanction fee be increased from $20.00 to $25.00. There will be no additional charge if time trials are held.” Approved.

7. Website – John, Tridle, Scot Graff

- Bob Moore has volunteered to be webmaster for the SD Swimming

website. The address will remain sdswimming.org. The annual hosting

fee with the new carrier will be $162.00 per year. Send information to

be posted on the site to: bobmoore@sio.midco.net

h. Officials Chair Report – Edie Mueller (attachment #5.h.)

- Summary of recommendations:

1) Since the current procedure for reporting Officials who qualify for reimbursement of USA Registration fees is unreliable, clubs should report to the Officials chair each fall those who qualify.

2) To meet the desire for more Officials training and the need for more officials at Novice and Seasonal Championship meets, a training clinic will be planned in conjunction with the Fall LSC meeting.

3) New minimum training recommendations for each type of official are in the Officials Chair report, #5.h.

4) Plans will be made to have a USA Swimming “Swimposium” April 2007.

6. Unfinished Business

1. Committee Report on “Registration deadlines and late fees.” - Carla Knutson, Scot Graff [Considered earlier under #5.c]

b. Report of Special Committee on “Adding Cities to State Meet Rotation.”

(Lori Bork, Kay McLain, Mike LaBelle, Jim Misiaszek, Dan Biersbach and Lindsie Micko)

c. Special Committee on “Novice Meets: by bid or by rotating

schedule” (Same members and report as above)

- Dan Biersbach reported & presented the proposed Novice and

Championship Meet Rotation Schedule. (attachment 6.c.)

- Pierre is unable to host the 2006-07 SC Novice Meet.

- Moved, seconded, “To open a meet for bids whenever a city cannot

host a meet as scheduled in the rotation.” Approved.

- Mitchell and Sioux Falls Snowfox bid to host the Feb. 23-25, 2007

Sort Course Novice Meet.

- A counted vote was taken. A majority voted to have the meet in

Mitchell.

- Discussion of the 2006-2007 Meet Schedule was resumed (postponed from 5.e. above).

- Moved, seconded, “To adopt the schedule as amended.”

Approved. (attachment 5.e.)

- Moved, seconded, “To accept the summer 2007 schedule as

tentative.” Approved.

- Gen. Chair, Graff suggested that the required number of members be elected to the Technical Planning Committee, and that they consider working out the meet schedule further in advance.

d. Special Committee to study “High altitude time adjustments.” (Kelly Gorman, Chr, Lindsie Micko, Kathy Antoine)

- Moved (Micko), seconded to adopt the committee’s

recommendation that “High altitude time conversions be accepted

for qualifications but not for setting new records.” Approved.

e. Clarification of Athlete Travel Fund policy 5.4

- Treasurer, Dave Margheim has developed an application for

reimbursement form. He will distribute the form and offer policy

clarification at the next LSC meeting.

f. Proposal: Policy regarding Motions that affect LSC Policies

(attachment #6.f.) – Hagerty Tabled at Spring ’06 Meeting.

- Text in bold Moved (Bouwens), seconded. Motion failed.

g. Proposed revision of Officials’ Policies and Procedures

Referred to Officials Committee – Edie Mueller, Chair

(attachment #6.g.) – Hagerty

- See Officials Committee Recommendations (#5.h.)

- Moved (Knutson), seconded, ”To approve proposed changes through section 3.4.” Amended “To exclude bold addition to section 1.1.1.” Approved as amended.

- Moved, seconded, “The proposal to strike from section 4.2 the lined out text beginning, ‘furthermore, officials should. . ..’” Approved.

- Moved (Mueller), seconded, “The proposed bold additions: 4.2.1 through 6.2.2.” Motion failed.

The following items were postponed at the Spring ’06 Meeting:

3. Proposal for a paid part-time LSC Coordinator – Campbell

- 30 of 58 LSC organizations have at least a part-time staff person.

- Carla Knutson presented a LSC survey.

- Moved, seconded, “To refer this to the Finance Committee: to study the feasibility of having a part time paid LSC Coordinator, and to determine possible job duties/job description. Approved.

4. Proposal: Create a committee for SD coaching staff at larger meets like Sectionals and National meets - Campbell

- Withdrawn. Teams were encouraged to deal with this on their own.